Say you’re planning a trip and want to keep other people up to date on your itinerary. Those people might include people you’re traveling with, people you are visiting, or people you expect to drop you off and pick you up at the airport.
With iCal and Mobile Me (or you’re own server), you can publish your calendar so that those other people can subscribe to it and have any changes you make the calender automatically updated on their end as well. Most iCal users are already familiar with subscribing to this style of published calendar to automatically populate their iCal with holidays.
Go to File > New Calendar and create a new calendar that will contain only the items you want to share.
Move any existing items for the trip to your new calender and add any new items as you plan them.
Then go to Calendar > Publish
If you want any changes or additions you make to this calendar to be sent out, make sure the Publish changes automatically option is checked.
Then hit publish and the next box will give you a url that you can email to the select friends and family you want to view that calendar.
Once they get that email, your friends and family can subscribe to your calendar to have it show up on their iCal. If they don’t have a Mac and use iCal, they can also simply view the calendar at the url it was published to. No matter what, no one has any excuse for not picking you up at the airport because they didn’t have a copy of your current itinerary.
If you don’t have Mobile Me or your own server to publish the calendar to, you can use the File > Export option and email a calendar file to your friends and family, but that calendar won’t automatically update with changes the way a published calendar will. Instead, you’d have to send a new copy of the file each time you made changes that you wanted people to know about.
Shared in Works for me Wednesday.
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{ 6 comments… read them below or add one }
This is a wonderful tutorial on iCal! Thanks so much for sharing!
I’m glad you are joining in on the Mingle Monday fun!
Robyn
Very handy – thanks for the tip!
Stopping by from Monday Mingle. I hope that you have a great week!
Thanks for posting this. I’ve actually been looking at different calendar options like this, but haven’t tried this one.
Even with this I am completely and totally confused with all technology
It sounds awesome though.
Very good to know!! Great tip.